Billing & Invoices
Generate invoices from sessions, split bills across multiple payers, record payments, and put collections on autopilot.
Generating Invoices
Because scheduling and billing are connected, invoices build themselves from session data:
- Completed sessions automatically appear as invoice line items
- Use one-click session billing to invoice a single session immediately
- Enable recurring invoice generation for weekly or monthly billing cycles
- Prepaid credit packages draw down automatically as sessions are completed
Review the invoice preview before sending - you can adjust line items, apply discounts, or add notes.
Setting Up Split Billing
TUITIONsimple supports up to 3 payers per student. To configure a split:
- Open the student record and go to the payers section
- Add each payer with their contact and billing details
- Choose a percentage split (for example, Mom pays 60 percent, Dad pays 40 percent)
- Or choose a fixed amount (for example, a scholarship covers a set monthly amount, the parent pays the remainder)
- Mixed arrangements combine percentages and fixed amounts in one student record
Once configured, every invoice splits automatically - no manual calculations or duplicate invoices.
How Payers Receive Their Invoices
Each payer is treated as a separate billing relationship:
- Each payer receives their own professional invoice for their portion only
- Payers log in to their own billing portal account
- No payer can see another payer's balance, history, or payment details
- Receipts and statements are available for download, useful for scholarship documentation and expense reports
This handles divorced parents, scholarship funds, and corporate sponsors without awkward visibility issues.
Recording Payments
Track every payment against the right payer and invoice:
- Online payments via credit card or ACH post automatically through the billing portal
- Record offline payments (cash or check) manually against an invoice
- Payment history shows who paid what, and when, per payer
- Partial payments are tracked against the remaining balance
Automated late payment reminders go out when an invoice passes its due date, so you do not have to chase balances by hand.
Setting Up Autopay
Autopay keeps recurring tuition flowing without monthly effort:
- Payers enable autopay themselves from the billing portal
- Each payer sets up autopay for their own portion of a split
- Saved payment methods can be updated by the payer at any time
- Receipts are emailed automatically after each charge
Billing Tips
- Set service pricing carefully during setup - it drives invoice defaults
- When a fixed-amount scholarship runs out, the parent portion adjusts automatically
- Encourage parents to use the parent portal for balances and receipts - it cuts billing calls dramatically