Scheduling Sessions
Book individual and recurring sessions, manage tutor availability, and keep every calendar conflict-free across all your locations.
Before You Book: Set Tutor Availability
Sessions can only be scheduled inside a tutor's available hours, so confirm availability is configured first:
- Open the Tutors section and select a tutor
- Set working hours for each day of the week
- Block out time off for vacations or appointments
- Define location preferences if the tutor works at multiple sites
Tutors can also view their own schedules once invited, which helps them flag availability changes early.
Booking a Single Session
To schedule a one-time session:
- Open the calendar and click an open time slot, or use the New Session button
- Select the student and the service (this sets the default duration and price)
- Choose a tutor - TUITIONsimple matches by subject, level, and expertise
- Pick the location and room if applicable
- Save the session to add it to all relevant calendars
Conflict detection alerts you automatically if the booking would double-book a tutor, student, or room.
Setting Up Recurring Sessions
Most tutoring follows a weekly rhythm, so recurring sessions save the most time:
- When booking, enable the recurring option
- Choose the repeat pattern, such as every Tuesday at 4:00 PM
- Set an end date or leave the series open-ended
- Future sessions auto-generate on the calendar
You can edit a single occurrence without affecting the rest of the series - useful for one-off changes around holidays.
Working with Calendar Views
Switch views to match the task at hand:
- Daily view - all sessions for the day across every tutor
- Weekly view - plan ahead with drag-and-drop rescheduling
- Tutor view - one tutor's schedule and availability
- Location view - room and resource usage per site
- Student view - complete session history for any student
Multi-location centers get cross-location visibility, so front-desk staff at any site can see the full picture.
Rescheduling and Cancellations
Plans change. TUITIONsimple keeps changes clean:
- Drag a session to a new time in weekly view, or open it and edit the date and time
- Cancel a session and TUITIONsimple applies your cancellation policy automatically
- No-shows can be flagged for follow-up and reporting
- Automatic email or SMS reminders reduce missed sessions in the first place
How Scheduling Connects to Billing
Completed sessions flow straight into billing - there is no separate data entry:
- Sessions automatically appear on invoices
- Cancellations and no-shows are billed according to your policy
- Recurring sessions support recurring invoice generation
See the Billing and Invoices guide for details.